Net-30 Invoicing & Xero Sync for Magento B2B
Net-30 invoicing and Xero sync for Magento B2B
Trade customers expect to buy on terms, not to tap in a card. "Net-30" — pay within 30 days of invoice — is the default of B2B, and a store that can't offer it loses serious accounts. The good news: you can run terms-based selling on Magento Open Source and keep your accounts straight, without a heavyweight ERP. Here's the practical setup.
Step 1: Let approved accounts check out on terms
Offer an on-account / purchase-order payment method, restricted to approved trade customer groups. Approved buyers complete checkout without paying immediately; the order is placed and an invoice is due on your terms (Net-30, 60 or 90). Everyone else still pays up front. This pairs naturally with gated pricing and the quote-to-order workflow.
Step 2: Get the invoice into your accounts automatically
This is where terms-based selling usually breaks: someone re-keys every order into the accounting system. Instead, push each Magento order straight to Xero as an invoice the moment it's placed — customer matched or created by email, tax handled by your Xero sales account, and the Xero invoice ID recorded so nothing is ever sent twice. Your books stay current with zero copy-paste.
Step 3: Reconcile and chase
With invoices flowing into Xero automatically, reconciliation against incoming payments is a review rather than a data-entry marathon, and Xero's own reminders handle the chasing. Month-end stops being a fire drill.
Why this matters
Offering terms wins B2B accounts; automating the invoice keeps the admin from eating the margin those accounts bring. Together they turn "we'd love to sell on account but the paperwork kills us" into a clean, scalable workflow — part of doing B2B without Adobe Commerce.
Sell on terms, keep the books clean. Xero Connect and the B2B Suite ship in the AgenticEcom Suite — 40+ modules, owned not rented, from £4,995 a year. See the Suite →
Frequently asked questions
Can Magento offer Net-30 payment terms?
Yes. Offer an on-account or purchase-order payment method restricted to approved trade customer groups, so they check out without paying immediately and settle the invoice on your terms.
How do I get Magento orders into Xero?
Use an integration like Xero Connect to push each order to Xero as an invoice automatically — customers matched by email, tax applied by your Xero sales account, and each order sent only once.
Do I need an ERP for B2B invoicing on Magento?
For most merchants, no. An on-account payment method plus automatic Xero invoicing covers terms-based selling and clean reconciliation without the cost and complexity of an ERP.